Category: Import Outlook PST

Two Ways to Reduce Outlook OST file Size

If you’re reading this page, it is because you have come across certain issues with your Outlook OST file. The user may face issues when the Outlook OST file size is increased. Sometimes the size of the OST file increases beyond its limited size. In such situations, Outlook file gets corrupted. Once the Outlook file exceeds the maximum size limit, users may face various issues as mentioned below:

  • Unable to synchronize Outlook files with Microsoft Exchange Server
  • Cannot load or access the OST files
  • Error messages during synchronization process
  • Unable to add new data files to existing OST file

Generally, users opt for various methods to delete an OST file junk data in order to reduce size. But it does not exactly delete the file. In fact, the files are migrated into another folder. Therefore, this cannot reduce the Size of Outlook OST file as these removed files go to ‘Trash’ folder and ultimately result in the increased size of ‘Trash’ folder. Moreover, the size of OST file remains the same.

This page will provide you with some ways to reduce size of OST file:

Important: It is recommended to take a backup of the entire Outlook data before going for methods to minimize OST file size.

1: Rename OST file – Outlook files create problem while opening, sending /receiving mails. Therefore, you can rename the OST file to solve this problem. Once the renaming of OST files is done, restart Microsoft Outlook.

2: Run Microsoft Outlook in safe mode – According to this, you need to run the MS Outlook application in safe mode.

3: Archive the data of OST file: Once the space is unavailable on a server, it is suggested to archive it on offline Exchange server. A new file will be created, which may help to clear the space.

4: Generate new Outlook Profile – Another thing you can do is delete the current profile in Outlook. In place of the deleted profile, create a new profile to access Outlook with Exchange server.

5: Disable Add-Ons – It is possible that some add-ons disrupt the working of Microsoft Outlook resulting in improper working. In such cases, you need to disable all the add-ons that are installed in your MS Outlook.

After performing above easy steps, you will easily be able to minimize OST file size in a very short span of time.

Precautionary measures:

OST data file may cross the limits of defined file size limitation. Therefore, it is important to keep some points in mind to avoid this situation.

  • Always remove the unwanted items from all the folders of Outlook OST file
  • Whenever you delete a mail, it is recommended to execute hard deletion on it
  • Regularly reduce or compress file size of Outlook OST

Outlook PST Recovery Software

Outlook PST files helps the users in many ways. One can carry all the Outlook data such as emails, calendars, contacts and all kinds of Outlook files in a single memory card or in a flash drive. But due to many possible reasons, it may get corrupted or damaged. In this case, you need to repair this file at any cost. Because, it might contain sensitive or important data that you need to get back. Choosing a best Outlook PST recovery software helps getting back the emails, contacts, journal files, calendar files and much more from a single PST file.

Instructions to Recover Outlook PST Data

You need to have an Outlook PST recovery software called Remo Repair PST on your computer. You can get it by downloading it from the link given on the description section of the following YouTube video.

Watch the above YouTube video to find out how to repair Outlook PST file using the tool. Go to the YouTube page by clicking on the YouTube logo above and navigate down to the description section. In it, you will find a link which leads to the page where you can download Remo Repair PST software. After successful download, begin the installation process. Once done, execute Outlook PST recovery software.

Specify you need to choose the Outlook PST file manually or leave it for the software to find the file by browsing all the directories in your Windows computer. Then, load the PST file if you choose it manually and go to the next screen of Outlook repair. Then, you’ll be able to repair the PST file just by selecting the mode of repair. Choose ‘Normal’ or ‘Advanced’ and go to the next screen. It will opt you to select a destination folder for saving the repaired PST file. Now the software begins the magic of repairing corrupt or damaged PST file and then gives you the repaired PST file at the end.

You can then get access to all of the emails as well as other files.

Causes of Outlook PST Corruption and Damage

  • Virus infections in Windows computers may lead to corruption of all the files including PST files depending upon the severity of the virus.
  • Opening PST file using unreliable tool other than MS-Outlook may lead to corruption of PST files.
  • Incomplete conversion of OST to PST file may lead to damage.
  • Error while recovering PST file or while taking the backup of PST file may result in damage or corruption.
  • PST file exceeding its limit of 4GB may result in PST file corruption.

Features of Remo Repair PST

Under all the above scenarios, the software will be able to repair PST files easily without any difficulties. The following are the set of features of this Outlook PST recovery software.

  • PST files created using any versions of MS-Outlook such as 2003. 2007, 2010, 2013 and 2016 can be repaired.
  • Ability to preview the repaired email headers.
  • Repairs PST with all the sizes. In simple words, this tool can repair all PST files irrespective of its sizes.
  • Ability to recover emails, contacts, journal files and all other files from the single PST file.
  • Fixes the PST files effectively using its powerful set of algorithms.

Use Remo Repair Outlook PST recovery software to repair PST file simply, easily and effectively. Watching the above video gives you a clear understanding about PST file repair process.

Importing MS Outlook Data File

It is very well known that Microsoft outlook is one of the widely used email applications across the world. It is popularly utilized in many educational institutes, business organizations, private sectors etc. for sending and receiving mails through internet. Apart from mails, it also supports other attributes like contacts, calendars, appointments, journals, notes and so on. It provides some of the user friendly features like single message can be sent to bulk of people in less span of time, reminders can be kept, appointments can be managed easily and so on. Due to its extensive utilization, we come across various versions of Outlook which includes Office 365, Outlook 2013, Outlook 2010, Outlook 200, Outlook 2003….

This Microsoft Outlook takes help of a single folder called PST for storing its entire data. PST stands for Personal Storage Table is nothing but a folder comprising information of complete Outlook and resides on hard drive of your system. When your hard drive gets corrupted or damaged due to any kind of scenarios will be a disaster. This is because you will be unable to access PST file present on it that is where backup/importing Outlook PST becomes very crucial. Here is one such simple manual method to import Outlook Data File:

  • Firstly, open your Outlook -> Go to File -> click on open and Export/Import option
  • After which select -> Export to a file -> click Next button
  • Now click on ->Outlook Data File-> Next button

When you fail in to import PST file using above discussed method, it is suggested to opt any reliable third party tool. Here is one such common instance wherein you want to import your Outlook PST file. You have upgraded the version of Outlook in your system and want to import Outlook data file. Always remember, before importing PST file it is recommended to take backup of it without fail. When you have copy of Outlook PST file, if you fail to import Outlook data properly then you can take help of backup. In order to perform both the operations together securely, Remo has come up with Outlook Backup and Migrate software. This tool will import all the attributes of Outlook including settings, contacts, calendars and many more with ease. It is designed with simple to understand interface that guides you to know how to Import Microsoft Outlook PST File in few simple clicks.

About Remo Outlook Backup and Migrate Software

  • This tool can import complete Outlook data file including mails, contacts, calendars, journals, notes, appointments, tasks, RSS feeds, settings etc.
  • You can also migrate only selected attributes of Outlook according to your choice on any desired location
  • After importing Outlook PST file, there is no need to reconfigure your Outlook settings
  • This software provides two options to take Outlook backup such as Smart Backup and Advanced Backup. Smart Backup allows you to take entire backup of Outlook including all its attributes whereas Advanced Backup lets to take backup of selected Outlook items
  • You can have password to your backup file to avoid unauthorized users
  • It has built in scheduler to take backup automatically or according to scheduled time

Supported Windows Operating Systems: Windows 10, Windows 8.1, Windows 8, Windows 7, Windows Vista, Windows XP, Windows 2003 Server, Windows 2008 Server

Supported Outlook Versions: Office 365, Outlook 2013, Outlook 2010, Outlook 2007, Outlook 2003

Scenarios in which Remo comes in handy

  • When you want to upgrade your Outlook version to its later version like Outlook 2007 to Outlook 2010 or Outlook 2010 to Outlook 2013 or Outlook 2013 to Office 365
  • When you have purchased new system and want to move Outlook While reinstalling Windows operating system
  • When you are updating your system to latest Windows operating systems

Other common situations faced by most of them regarding Microsoft Outlook

  • PST File Corruption
  • Oversized PST File
  • Corrupt Storage Media
  • External Threats
  • Faulty application

Safety Measures

  • Always have an extra copy of Outlook PST file in any secured storage drive
  • After working on Outlook, terminate it properly
  • Have updated antivirus software for scanning Microsoft Outlook on your system